AI Financean Akontec file
The position  /  The desk
SODThe desk

Six preparers. Four reviewers. No approvers.

Each agent is written as a role a finance function would recognise, and the preparer/reviewer split is enforced in the tool bindings rather than asserted in a policy. Nothing on this desk approves anything.

6 preparers4 reviewers0 approvers

  • Payables AI  Preparer

    Accounts payable preparation

    Captures invoices from mail, portal and scan; codes to the chart of accounts from precedent; matches to purchase order and goods receipt within tolerance; detects duplicates and anomalies; drafts vendor queries; assembles the payment run.

    Completes alone

    Capture, code, match within tolerance, flag duplicates, draft a query, assemble a proposed run.

    Must hand over

    Every payment run, every out-of-tolerance match, every new vendor, every invoice without a purchase order.

    Measured on

    Coding accuracy at reviewer acceptance, capture-to-coded time, duplicates caught before release.

  • Receivables AI  Preparer

    Accounts receivable preparation

    Raises customer invoices from the agreed schedule; applies cash against remittance advice; ages the debt; drafts dunning correspondence by stage; logs disputes with the evidence attached.

    Completes alone

    Raise per schedule, apply cash where the remittance is unambiguous, age, draft dunning, log a dispute.

    Must hand over

    Unapplied or partial cash, any credit note, any dispute involving a commercial concession, any account proposed for escalation.

    Measured on

    Cash application rate and accuracy, DSO movement, dunning cycle adherence.

  • Recon AI  Preparer

    Reconciliation preparation

    Matches bank, control account and intercompany transactions; investigates unmatched items against the ledger and prior treatments; proposes a treatment for every break with its evidence.

    Completes alone

    Match within rules, investigate, propose a treatment, prepare the reconciliation.

    Must hand over

    Every sign-off. Every break above threshold. Every intercompany disagreement. Any proposed journal.

    Measured on

    Match rate, break ageing, proposed treatments accepted without amendment.

  • Expense AI  Preparer

    Expense and card review

    Reviews claims against the client's own policy; validates receipts and VAT treatment; matches card statements to claims; flags policy breaches with the clause cited; prepares reimbursement schedules.

    Completes alone

    Review, validate, match, flag with the policy clause cited, prepare a schedule.

    Must hand over

    Every approval. Every breach. Every claim above the policy threshold. Anything involving a director.

    Measured on

    Policy-breach detection rate, false-flag rate, claim turnaround.

  • Close AI  Preparer

    Month-end preparation

    Builds accrual and prepayment schedules from the register and open orders; runs depreciation; prepares balance sheet reconciliations; assembles the variance analysis and management pack.

    Completes alone

    Build schedules from the register, run depreciation to the fixed policy, prepare recs, assemble the pack.

    Must hand over

    Every posting. Every judgemental accrual. Any provision. Close sign-off in every form.

    Measured on

    Pack delivered by working day 3, schedule accuracy, open items carried forward.

  • Master Data AI  Preparer

    Vendor and customer records

    Maintains vendor and customer records; collects onboarding, tax and KYC documentation; identifies duplicates; tracks documentation expiry.

    Completes alone

    Maintain non-financial fields, collect and chase documentation, identify duplicates, track expiry.

    Must hand over

    Every bank detail field, without exception. Every new record activation. Every merge of duplicate records.

    Measured on

    Record completeness, documentation currency, duplicates identified.

  • Control AI  Reviewer

    Policy and threshold screening

    Screens everything the preparers produce against approval matrices, tolerances and policy limits before it reaches a human. Blocks what breaches a hard limit and annotates what sits near one.

    Completes alone

    Screen, block, annotate, route to the correct approver in the matrix.

    Must hand over

    Cannot prepare, amend or create anything. Its only outputs are a pass, a block or a routing decision.

    Measured on

    Breaches caught before review, false-block rate, routing accuracy.

  • Variance AI  Reviewer

    Analytical review

    Compares actuals to budget, forecast and prior period; identifies unusual movements by account, cost centre and vendor; drafts the narrative behind each variance.

    Completes alone

    Analyse, identify, draft a narrative with the underlying transactions linked.

    Must hand over

    Cannot post, adjust or reclassify. Any suggested reclassification is a question for a person, never an action.

    Measured on

    Variances identified before the client asks, narrative accepted without amendment.

  • Audit AI  Reviewer

    Trail completeness and sampling

    Tests that every action has a complete trail, samples the desk's own output ahead of the weekly QC pass, and reports gaps in evidence before an auditor finds them.

    Completes alone

    Test completeness, sample, report gaps, compile the evidence file.

    Must hand over

    Cannot amend anything it tests, and cannot close a gap it identifies. It reports; a person remediates.

    Measured on

    Trail completeness, gaps found internally versus externally.

  • Reporting AI  Reviewer

    Client reporting

    Assembles the management pack, month-end commentary and the client-facing service report from ledger data rather than from a spreadsheet.

    Completes alone

    Assemble, format, cross-reference every figure to its source.

    Must hand over

    Cannot originate a figure. Everything in a pack traces to a ledger record or it does not appear.

    Measured on

    Pack timeliness, figure traceability, client queries per pack.

Beyond ten

Specialists, added when volume justifies them.

Bought in blocks of five for ₹1,80,000 when allocated volume grows. A block adds about ₹96,000 a month after its own running cost, repaying itself in roughly two months.

SPEC A

Multi-currency & FX

Revaluation runs, realised and unrealised gain calculation, and multi-entity consolidation preparation.

SPEC B

Indirect tax

VAT and sales-tax coding, return preparation and reverse-charge treatment across jurisdictions. Preparation only — nothing is filed.

SPEC C

Payroll interface

Payroll journal preparation, reconciliation to the ledger, and cost-centre allocation. No payroll data leaves the desk.

SPEC D

Project & job costing

WIP schedules, revenue recognition preparation and job profitability analysis for services clients.

SPEC E

Treasury support

Cash forecasting, facility utilisation reporting and covenant monitoring preparation. No banking access of any kind.

SPEC F

Audit readiness

Year-end evidence files, sample pulls for the client's auditor and prior-year comparison schedules.

Duties on paper are one thing. Watch them run.

A walkthrough shows a payment run being assembled, screened by Control AI, and stopping dead at the approval boundary.

Request the walkthroughTour the ledger